Privacy Policy
Last updated: September 2026
Rubino Rekrytering AB respects your privacy. This Privacy Policy explains how we process personal data when you contact us, are an existing or potential client, a business partner, or otherwise interact with us through our business or website.
Candidates who apply for a position, join Rubino Connect, or otherwise participate in a recruitment process are provided with additional information about the processing of their personal data through our recruitment system.
Data Controller
Rubino Rekrytering AB, company registration number 556641-9098, is the data controller for the processing of personal data described in this Privacy Policy.
Contact details:
Rubino Rekrytering AB
Email: [email protected]
Phone: +46 (0)8-411 60 80
What Personal Data Do We Process?
When you contact us, for example through a form on rubino.se, by email or by phone, we may process information such as:
- name
- job title and employer
- email address and phone number
- information you provide in your enquiry
- communications and information arising in connection with our contact with you
- other relevant information necessary to manage an existing or potential business relationship.
We may also process corresponding professional contact information about existing and potential clients, suppliers, business partners and other business contacts obtained from other sources, such as company websites, professional networks or other publicly available sources.
Why Do We Process Personal Data?
Enquiries and Contact
When you contact us, we process your personal data in order to respond to and manage your enquiry, communicate with you and follow up on our contact.
Depending on the circumstances, the legal basis for the processing is that it is necessary in order to take steps at your request prior to entering into a contract or to perform a contract, or our legitimate interest in responding to and following up enquiries and conducting our business.
Clients and Business Contacts
We process personal data relating to contacts at existing and potential clients, business partners, suppliers and other professional contacts in order to:
- manage and develop our client and business relationships
- communicate regarding ongoing and potential assignments
- follow up on previous contacts and enquiries
- provide information about and market our services
- operate and develop Rubino Rekrytering AB’s business.
Depending on the circumstances, the processing is based on a contract or on our legitimate interest in operating and developing our business, maintaining professional business relationships and marketing our services.
You have the right to object at any time to the processing of your personal data for direct marketing purposes.
Candidates and Recruitment
Rubino Rekrytering provides recruitment services and therefore also processes personal data relating to candidates and potential candidates.
This may occur, for example, when you apply for a position through us, when we contact you in connection with a recruitment process, or when you choose to join Rubino Connect for future career opportunities.
When you use our candidate services, further information about the relevant processing of personal data is provided through our recruitment system, including information about the purposes of the processing, legal bases and retention periods.
Who May Have Access to Personal Data?
Within Rubino Rekrytering, personal data is only processed by individuals who need access to the information in order to perform their work.
We also use providers of services such as IT systems, website services, communications and other services necessary for our business. Service providers that process personal data on our behalf may only process the data in accordance with our instructions and applicable data protection legislation.
Where relevant to a recruitment process, candidates’ personal data may be disclosed to the employer on whose behalf Rubino Rekrytering is conducting the recruitment. Further information about this is provided to candidates as part of the recruitment process.
We do not sell personal data to third parties.
How Long Do We Retain Personal Data?
We retain personal data for as long as it is needed for the purposes for which it is processed.
Information submitted through a contact form, by email or through other forms of contact is retained for as long as necessary to manage and follow up the contact. If the contact leads to, or is relevant to, a client relationship, potential business relationship or other ongoing professional contact, relevant information may continue to be processed for as long as it is needed for those purposes.
Personal data relating to clients and other business contacts may be retained for the duration of the business relationship and thereafter for as long as the information remains relevant to our legitimate business purposes.
Certain information may need to be retained for a longer period if required by law or where necessary for the establishment, exercise or defence of legal claims.
We regularly review the personal data we process and delete or anonymise information that is no longer needed.
For candidate data, the retention periods and deletion procedures described in the information provided in connection with our recruitment and candidate services apply.
Your Rights
Under the GDPR, and depending on the circumstances, you have the right to:
- request information about and access to the personal data we process about you
- request correction of inaccurate or incomplete personal data
- request deletion of your personal data
- request restriction of processing
- object to processing based on legitimate interests
- object at any time to direct marketing
- withdraw your consent where processing is based on consent
- in certain circumstances, receive your personal data in a structured, commonly used and machine-readable format.
These rights are not absolute. In certain circumstances, we may have the right or obligation to continue processing certain personal data, for example in order to comply with a legal obligation or to establish, exercise or defend legal claims.
If you wish to exercise any of your rights, please contact us at [email protected].
Security and Data Transfers
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration or other unlawful processing.
If a service provider processes personal data outside the EU/EEA, we ensure that the transfer is carried out in accordance with the GDPR and that an appropriate legal transfer mechanism and adequate safeguards are in place.
Changes to This Privacy Policy
We may update this Privacy Policy if our business, services or applicable regulations change. The current version will always be available at rubino.se.
If a change materially affects how personal data already collected by us is processed, we will inform the individuals concerned where required under applicable data protection legislation.
Complaints
If you have any questions or concerns about how we process your personal data, you are welcome to contact us at [email protected].
You also have the right to lodge a complaint with a data protection supervisory authority. The supervisory authority for Rubino Rekrytering AB in Sweden is the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten, IMY). Under the GDPR, you also have the right to lodge a complaint with another competent data protection supervisory authority.